Article I: NAME
The Central Florida Chapter of the Florida Golf Course Superintendents Association.
Article II: STATEMENT OF PURPOSE
The Association shall exist for the purpose of promoting: The welfare of the game of golf; the science and business of golf course management; and the professional image and well-being of its individual members.
Article III: CODE OF CONDUCT
Section 1 - Nonpayment of Dues or Assessments
All members whose dues are not paid by the published due date may have services and benefits suspended. All members whose dues shall remain unpaid more than ninety (90) days past the due date of any assessment shall be dropped from the membership roll of the Association without further notice.
Section 2 - Prohibited Conduct
The following conduct is prohibited for members of the CFGCSA:
(a) Violations of the GCSAA Code of Ethics;
(b) Use of CFGCSA affiliation for the purpose of promoting schemes, ideas or objects that are detrimental to the Association;
(c) Conduct unbecoming a member or hostile to the Association.
Conduct that is prohibited shall be cause for disciplinary action or expulsion from the membership in accordance with the procedure set forth in Section 3 of this Article.
Section 3 - Procedure for Disciplining or Expelling a Member
A member may be disciplined or expelled by a two-thirds (2/3) vote of the Board of Directors after compliance with the due process procedures, specifically notice and hearing, and upon a showing or just cause. The Board of Directors shall establish by Standing Rules the procedures to be followed to insure protection of such members' due process rights.
Section 4 - Reapplication for Membership
An expelled member may apply again for membership no earlier than one (1) year, after the date of such expulsion, in accordance with the provisions of Article 1. However, if expulsion was for nonpayment of dues or assessments, members may apply in less than one (1) year, if their new application is accompanied by remittance of such dues and assessments as were due at the time of expulsion, plus a penalty (to be determined by the Board of Directors) in addition to any amounts otherwise due with such application.
Article IV: MEMBERSHIP
Section 1 - Joint Membership
Applicants for membership shall be approved by the Board of Directors. The Board of Directors shall be the sole judge of an applicant’s qualification for membership. Each applicant for membership as a CFGCSA Class A or Class B must present to the Board of Directors an application for membership, or evidence of membership with the GCSAA.
Section 2 - Membership Classification
Class A – Golf Course Superintendent: To qualify for Class A membership, an applicant shall have, at the time of application for membership, at least three (3) years’ experience as a Golf Course Superintendent and be employed in such capacity. Class A members shall have all the privileges of the Association.
Class B – Golf Course Superintendent: To qualify for a Class B Member, an applicant shall have completed, at the time of application for membership, less than three (3) years’ experience as a Golf Course Superintendent and be employed in such capacity. Class B members shall have all the privileges of the Association.
Class C – Assistant Golf Course Superintendent: To qualify for a Class C membership, an applicant shall be, at the time of application for membership, an assistant to a Golf Course Superintendent, and shall be presently employed in such capacity. Class C members shall have all the privileges of the Association with the exception of being an Officer on the Board of Directors.
Class D – Associate: To qualify for an Associate Membership, an applicant must be employed on a golf course where the Superintendent is a member of the Association. Class D members shall have all the privileges of the Association with the exception of being an Officer on the Board of Directors.
Class I – Inactive: An Inactive member is a member who, by reason of unemployment, illness or other adverse circumstances, has been placed in this class upon his or her application. The Board of Directors shall have the authority to act on such application and to place a member on inactive status subject to terms and conditions as the Board of Directors may specify by Standing Rules.
Class R – Retired: Any Class A member reaching age of fifty five (55), who is retired and no longer seeking employment within the scope of activities of any membership class of this Association, may apply to the Board of Directors in writing for Retired Membership. The annual dues for which shall be one-half (1/2) the amount paid by Class A member. A Retired member shall have all privileges of this Association afforded the member in his or her previous classification, with the exception of being an Officer on the Board of Directors.
Class S – Student: To qualify for Student membership, an applicant must be a full time turfgrass student enrolled in a formal course of education, or have completed formal education less than one (1) year prior to the date of application for membership. Student members shall have such privileges of the Association as the Board of Directors may specify by Standing Rules, with the exception of voting and holding office.
Honorary – To qualify for Honorary Membership, an individual must be recognized by the Board of Directors for contributing in an outstanding manner to this Association. Honorary members shall not be required to pay dues or assessments of the Association and shall have such privileges of the Association as the Board of Directors may specify by with the exception of being an Officer on the Board of Directors.
Affiliate – To qualify for an Affiliate Membership, an applicant must be an employee of a business involved in the golf course management industry, either individually or through employment by, or other affiliation with, a company, proprietorship or association who does not qualify for membership in another class. Affiliate Members shall have all the privileges of the Association with the exception of being an Officer on the Board of Directors.
Section 3- Reclassification of Members
All reclassifications of members shall be made by the Board of Directors, in accordance with standing rules adopted by it from time to time, or pursuant to directives adopted by the membership at any annual meeting or any special meeting called for that purpose.
(a) Voluntary Reclassification. Individual members may request a change in their qualifications for membership as set forth in Section 2 of this Article by notifying the Board of Directors in writing.
(b) Mandatory Reclassification. All members, upon renewal of their annual membership, must clearly state their current employment status. This statement of employment status shall be based upon the Association's officially accepted job titles and golf course organization chart, or other commonly accepted listings of job titles. The Board of Directors shall, upon receipt of this statement, determine the appropriate class of membership for each individual and shall be empowered to alter the individual’s membership classification to properly reflect stated qualifications.
Article V: DUES AND SUPPLEMENTAL ASSESSMENTS
Section 1- Annual Dues
The annual dues shall be the sum fixed at any annual meeting of the Association as approved by the members in attendance, proxy voting prohibited. Dues will be billed on or before the date set forth by the Florida GCSA.
Section 2 – Assessments
Where necessary, in the opinion of a majority of members present at any annual or special meeting of the association call for that purpose, for the payment of any existing deficit, there may be levied an assessment in addition to annual dues, to be paid by each Association member, provided however, that such assessment may not be levied more than once in any fiscal year and shall not exceed an amount equal to the annual dues fixed for such year.
In the event of grave emergency, the Board of Directors upon unanimous vote, by signed order, may levy an assessment to be paid by each Association member, except Honorary, Student and Inactive, for the payment and discharge of any bona fide indebtedness, loss incurred, or for the payment of any judgment or decree rendered against the Association, provided however, that no more than an amount equal to the annual dues shall be levied as such assessments during any year. The vote of the Board of Directors on the question of levying an assessment may be taken by mailed ballot prepared by the Secretary/Treasurer.
Section 3 - Cost of Monthly Meetings
The Board of Directors has the right to set cost for monthly meetings for expenses of each meeting.
Section 4 - Extension of Time for Payment
The Board of Directors may, at its discretion, for good cause, temporarily excuse or extend time of payment of annual dues or assessments for any member.
Article VI: OFFICERS AND THE BOARD OF DIRECTORS
Section 1 – Election
The elective officers of the chapter will be: President; Vice-President; Secretary/Treasurer and a Board of Directors. These officers shall be elected and begin service at the July meeting.
The terms of office shall be two (2) years. All officers will serve until their successors have been elected. In the situation where there is no successor or interest – elected officers may serve consecutive terms at the pleasure of the membership.
Section 2 – Board of Directors
The Board of Directors shall consist of the elected officers and;
The Immediate Past President - External Vice President (Appointed Position)
Four - (4) Class A or B members of the chapter.
One – (1) Class C member of the chapter.
Two – (2) Affiliate Members of the chapter.
The External Vice President will be an appointed position by the Executive Committee.
The directors shall be elected for a two (2) year term. Three of the director positions shall be elected yearly to a two (2) year term.
Any director position vacated by resignation shall be filled by Presidential Appointment.
Section 3 - The Executive Committee
The Executive Committee shall be comprised of the President, Vice-President, External Vice-President, and the Secretary/Treasurer.
Section 4 – Nominations
Nomination of the Officers and Directors will be made by a nominating committee of at least three- (3) members appointed by the President at the April meeting. This committee shall present a slate of candidates for approval at the May meeting. Nominations may be made from the floor, provided that the nominee’s consent has been secured prior to the nomination.
Section 4 - Board Composition
The control and management of the association and its affairs and its property shall be entrusted to the Board of Directors, consisting of its officers and at large Directors. All officers and a majority of the entire Board of Directors shall be GCSAA Class A or B members.
Section 5 – Duties
The President shall preside at all meetings of the Chapter and the Executive Committee. He or She shall be an ex-officio member of all standing committees except the nomination committee. He or she shall appoint special committees and shall be the primary representative of the chapter in the conducting of its business.
The Vice President shall perform all the duties of the President in his or her absence or inability to act, and shall assist the President when called upon. He shall also serve as Committee Coordinator.
Vice-President of External Affairs
This officer will be responsible for representation of the chapter at all FGCSA meetings and shall report back to the membership the minutes of the meetings. The FGCSA meetings are normally held four (4) times per year.
In the event that the External VP cannot attend one of these meetings, he or she should arrange for a replacement to attend in his or her place. The chapter will reimburse the External VP for any reasonable expenses incurred while attending any of the meetings held within the state of Florida. The chapter will not pay for travel expenses to the FGCSA meeting held at the sites of the GCSAA Conferences. All expenses incurred by the External VP shall be submitted to the Executive Committee for approval.
The Secretary/Treasurer shall keep an accurate record of all meetings of the chapters. He or She shall be the custodian of all chapter records and shall conduct all the necessary correspondence of the chapter. This includes managing the Chapter Website, Email, and Social Networking components.
The Executive Committee
The Executive Committee shall be responsible for the transaction of chapter business in the interval between monthly meetings. The committee will evaluate and approve membership qualifications of all applicants, fill committee vacancies, and plan or approve the work of the various committees. The Executive Committee will meet at the direction of the chapter President.
The Executive Committee shall share in the responsibility of the financial management of the Chapter. This includes receiving all monies due the chapter and preparing statements and invoices. They shall keep an accurate record of all receipts and expenditures, and shall pay funds necessary for the conducting of normal chapter business as authorized by the Board of Directors. They shall prepare and present a statement of accounts at all regular meetings. They shall prepare and send an audited financial statement to the FGCSA within 30 days of the end of the current fiscal year to comply with tax reporting requirements.
The Board of directors shall meet at least once per quarter at a time and place agreeable to the majority in order to discuss the short and long term plans and business before the chapter.
Article VII: MEETINGS
Section 1 – Monthly Meetings
Monthly Meetings will be held as deemed necessary by the Board of Directors.
Section 2 – Annual Meeting
The Annual Meeting will be held in June at a time and place of the Board of Directors choosing. Notice of the Annual Meeting, stating the time and Place thereof, shall be sent by e-mail to all Members at least 30 days prior to said meeting.
The Board of Directors will present the Annual Reports and will conduct the elections of new officers.
Article VIII: AMENDMENTS TO THE BY-LAWS
The By-Laws may be amended at any meeting provided thirty (30) days advance written notice is given, and upon a two-thirds (2/3) affirmative vote of those present and voting.
ARTICLE IX: PARLIMENTARY AUTHORITY
Robert’s Rules of Order shall govern in all applicable cases which are not in conflict with these By-Laws.
ARTICLE X: INDEMNIFICATION
The Association shall indemnify any and all persons who serve or have served at any time as officers or directors, and their respective heirs, paid administrators, successors and assigns, against any and all expenses, including amounts paid upon judgments, counsel fees and amounts paid in settlement (before or after suit is commenced) actually necessarily incurred by such person in connection with the defense or settlement or any claim, action, suit or proceedings in which they, or any of them are made parties, or a party of which may be asserted against them or any of them, any reason of being, or having been, an officer or director of this Association, except in relation to matters as to which any such officer or director, or former officer or director, shall be adjudged in any action, suit or proceeding to be liable for those acts and omissions arising out of his or her willful misfeasance. Such indemnification shall be in addition to any other rights to which those indemnified may be entitled including such immunities under any law, by-law agreement, or otherwise.
Updated May 17, 2017.